Project Management Administrator / Coordinator

Fairfield, CA

Catch the vision and join our team!

RBI is a privately held electrical and communications contracting and services firm operating in 4 geographic regions, across 3 time zones and in 2 countries.

Our growth vision coupled with a focus of being the best in class has created a key opportunity for a stellar Project Management Administrator to join our project management team and help us to effectively execute our electrical construction projects.

Job Duties:

  • Manages and controls all documentation and files relative to respective projects;
  • Coordinates all aspects of project submittals and project ending records (As built drawings, Operation and Maintenance Manuals and Warranty documentation);
  • Reviews new contract documentation, prepares sub-contracts, and coordinates and tracks equipment rentals;
  • Ensures accurate and current document revisions are available to the respective Project Managers;
  • Directs and processes RFQ and RFI applications, and prepares Change Orders as necessary;
  • Maintains a current and accurate Cost to Complete schedule for each respective project;
  • Plans project material requirements, and issues purchase orders and requisitions for required items, managing material arrival schedules.


  • Solid MS-Word and MS-Excel software skills to create, edit and manipulate files;
  • Strong verbal, written and face to face communication and interpersonal skills;
  • Previous project administration or coordination experience in the Institutional and Commercial construction realm;
  • College or university graduate with at least 3 years of demonstrated success in a similar role.


  • Full medical, dental, vision benefits
  • Competitive Wage
  • Paid vacation
  • Continuing Professional Development Funding
  • Opportunities for advancement – growing company
  • Service recognition award
  • Hiring referral incentives
  • Company BBQs and events
  • Philanthropy and Community Involvement
  • 401k

RBI is an Equal Opportunity/Affirmative Action Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability or status. Diverse employees/candidates are encouraged to respond. RBI is committed to developing and maintaining a workplace which reflects the diversity of the communities we serve.

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